USA State Payroll Rates + Resources: State of North Carolina: New Hire Reporting


The purpose of this documentation is to outline the processes and requirements associated with reporting new hires in the state of North Carolina.

New Hire Reporting

In North Carolina, you are required to report new hires to the Division of Social Services State Directory of New Hires

All employers are required to report newly hired and re-hired employees to a state directory within 20 days of their hire date. Employers are required to report the following employees: new employees, re-hires (or re-called employees), temporary employees. 

Re-hires or Re-called employees: Employers must report re-hires, or employees who return to work 60 days after being laid off, Furloughed, separated, granted a leave without pay, or terminated from employment. Employers must also report any employee who remains on the payroll during a break in service or gap in pay, and then returns to work after 60 days. This includes teachers, seasonal workers, etc. 

You'll need the following information for each new hire:

  • Employer's Federal Employer Identification Number (FEIN) - IF you have more than one FEIN, make certain you use the same FEIN you use to report your quarterly wage information when reporting new hires. 

  • Employer's State Employer Identification Number (Unemployment Insurance Number) - This is the 7-digit state employer number used on the NCUI101 Employer Quarterly Tax and Wage Report

  • Employer's Name

  • Employer's Address - Please provide the address when an Income Withholding Order should be sent

  • Employee's Name

  • Employee's Address

  • Employee's Social Security Number

  • Employee's Date of Hire

  • Employee's Date of Birth (Optional)

You can report new hires in several ways. The fastest is through the Division of Social Services State Directory of New Hires. Once there, click Register

Odoo CMS - a big picture

You also have the option to report electronically using File Transfer Protocol or by sending a diskette to the address below. 

If you use a payroll or accounting service, you can ask them to report your new hires for you. 

You can also submit the paper North Carolina New Hire Reporting Form, a printed list containing the required information on the New Hire Reporting Form, or a W-4. Mail or fax the paper report to:

     North Carolina Directory of New Hires
     P.O. Box 427
     Norwell, MA 02061
     Fax: (866) 257 7005
For further information, please refer to the New Hire Brochure, the Reporting Fundamentals page, or the FAQs.

You can also call the division at (888) 514-4568.