USA State Payroll Rates + Resources: State of Kentucky: New Hire Reporting


This documentation outlines the processes and requirements associated with doing your new hire reporting in the state of Kentucky.

New Hire Reporting

Kentucky requires employers to report all new or re-hires. The Kentucky New Hire Reporting Form must be filed within twenty (20) days of the hiring or return to work of the employee. Please visit the Kentucky New Hire Reporting Center and click on the Sign me up button.

You'll be asked to report the following information:

  • Employee's full name

  • Employee's address

  • Employee's Social Security Number

  • Employee's Date of Hire

  • Employee's Availability of Medical Benefits (optional)

  • Employee’s Date of Birth (optional)

  • Employer's name

  • Employer's Federal Employer Identification Number (FEIN)

  • Employer's Kentucky Employer Identification Number (KEIN)

  • Employer's address

  • Provide address where Income Withholding Orders should be sent

  • Employer’s Phone, Fax, Email, Contact Name (optional)

For more information, refer to the Kentucky Employer User Guide PDFs.