USA State Payroll Rates + Resources: State of Montana: New Hire Reporting
The purpose of this documentation is to outline the processes and requirements associated with reporting new hires in the state of Montana.
New Hire Reporting
In Montana, you are required to report new hires to the Montana Department of Public Health and Human Services.
Employers are required to report all employees hired/rehired within 20 days of the employee's first day of work. A rehire is an individual that has been separated from employment for more than 60 days. Reports submitted by electronic media must be submitted not less than 12 nor more than 16 days apart.
You'll need the following information for each new hire:
Federal Identification Number
Employee's Full Legal Name
Employee's Date of Hire
Employee's Social Security Number
Employee's Mailing and Home Address
The following information is optional for you to provide:
Work Phone Number
State of Hire
Health Insurance Availability
Employee's Home Phone Number
Employee's Work Phone Number
Employee's Date of Birth
You also have the option to submit files electronically through the Online New Hire Reporting System. You can find more information on accepted file formats on the ePass File Transfer Service for New Hire Reporting page. You can also mail electronic media on a CD to the address below.
If you are only reporting a few hires, you can do so via telephone by calling 1 (888) 866 0327 or (406) 444 9290.
Alternatively, you can also submit the Montana New Hire Reporting Form, a W-4 form, or any other reporting form. Mail or fax the report to the following address:
Montana New Hire Reporting Program
P.O. Box 8013
Helena, MT 59604-8013
Fax: 1 (406) 444 0745 or 1 (888) 272 1990
For further information, please refer to the Employer Guide to New Hire Reporting or the New Hire FAQs and Tips page on the Montana Department of Public Health and Human Services website.
You can also contact the Montana Department of Public Health and Human Services at (406) 444 6856 or (800) 346 5437.