USA State Payroll Rates + Resources: State of Utah: New Hire Reporting


 The purpose of this documentation is to outline the processes and requirements associated with reporting new hires in the state of Utah. 

    New Hire Reporting

    In Utah, you are required to report new hires to the Department of Workforce Services

    According to the New Hire Reporting Handbook, every employer is required to report all newly hired or re-hired employees within 20  days of their first day of work. 

    You'll need the following information for each new hire:


    • Name

    •  Federal Employer Identification Number

    • Mailing Address


    • Name

    • Social Security Number

    • Mailing Address

    • Date of Hire or Rehire

    • (Optional) Date of Birth 

    You can report new hires in several ways. The fastest is through the Department of Workforce Services Website. Once there, click File New Hire Report  .

    Odoo CMS - a big picture

    You can submit up to three individual new hires via telephone by calling (801) 526-9235.

    You can also submit the Utah New Hire Registry Reporting Form, the employee's W-4 form, computer printouts, or other printed information that provides all seven of the mandatory data elements listed above. These can be submitted electronically or via CD as per the New Hires Record Layout specifications.

    Forms may be faxed to 801) 526 4391 or be mailed to:

        Utah New Hire Registry
        140 E 300 S
        P.O. Box 45247
        Salt Lake City, UT 84145-0247

    For more information, please refer to the New Hire Reporting Handbook, the Info Links on New Hire Reporting, or the Employer Handbook on the Department of Workforce Services website.