Hibou Odoo Suite Enterprise: State of Hawaii: New Hire Reporting

Purpose

The purpose of this documentation is to outline the processes and requirements associated with reporting new hires in the state of Hawaii. 

New Hire Reporting

In Hawaii, you are required to report all new hires to the Child Support Enforcement Agency (CSEA).

Employers must report the new employee information to the CSEA as soon as possible and no later than 20 days from the employee’s first day of work. The term "new hire" means an employee who has not previously been employed by the employer or was previously employed by the employer but has been separated from the prior employment for at least sixty consecutive days. 

You'll need the following information for each new hire:

  • Employee's Name

  • Employee's Address

  • Employee's Social Security Number

  • The date services for remuneration were first performed by the employee. This may be the same date as the date of hire.

  • Employer's Name

  • Employer's Address

  • Employer's Federal Employer Identification Number (FEIN)

The following information is optional for you to provide:

  • State of Hire

  • State EIN

  • Employee's Date of Birth

You can report new hires in several ways. You can mail or fax the employee's HW-4 form to the below address. 

You are also able to report electronically. For information on file formats, please refer to the Q&A document or contact the Child Support Enforcement Agency

Submit HW-4 forms to the following address:

    Child Support Enforcement Agency
    New Hire Reporting
    Kakuhihewa Building
    601 Kamokila Blvd., Suite 251
    Kapolei, HI 96707
    Fax: (808) 692 7001

For further information, you can refer to the State Directory of New Hires Questions and Answers document, or contact the Child Support Enforcement Agency at (808) 692 7029.