Hibou Odoo Suite Enterprise: State of Arizona: New Hire Reporting

Purpose

The purpose of this documentation is to outline the processes and requirements associated with reporting new hires in the state of Arizona.

New Hire Reporting 

All employers are required to submit their new hire reports within 20 days after an employee is hired, re-hired, or returns to work. Employers who submit reports magnetically or electronically are to submit the reports in two monthly transmissions no more than sixteen days apart.

Re-hires or Re-called employees: Employers must report all re-hires, or employees who return to work after being laid off, furloughed, separated, granted a leave without pay, or terminated from employment for at least 60 consecutive days. 

You will need the following information for each new hire:

  • Employer's Federal Employer Identification Number (FEIN). If you have more than one FEIN, please make certain you use the same FEIN you use to report your quarterly wage information when reporting new hires. 

  • Employer's Name (please use corporate name)

  • Employer's address (please provide address where Income Withholding Orders should be sent)

  • Employee's Full Name (First, Middle, Last)

  • Employee's Mailing Address

  • Employee's Social Security Number (SSN)

  • Employee's Date of Hire

  • Employee's State of Hire (only if reporting as a Multistate employer)

The following information is optional for you to provide:

  • Employer's Phone Number

  • Employer's Contact Name

  • Employer email address

  • Is medical insurance an employee benefit?

  • Employee's state of hire

  • Employee's Date of Birth

  • Employee wages

  • Frequency of pay

You can report new hires in several ways. The fastest is through the Arizona New Hire Reporting Center. Once there, click Register

Odoo • Image and Text

You also have the option to submit reports electronically to the website or through a Secure Web Upload, a Secure File Transfer Protocol (SFTP), or via CD-R. For more information on electronic reporting, please refer to the Electronic Reporting page on the Arizona New Hire Reporting Center website. CD-Rs must be mailed to the address below. 

You can also fill out the New Hire Reporting Form, submit a printed list containing all the required information on the New Hire Reporting Form, or submit a W-4 as a new hire report. Mail or fax non-electronic reports to:

Arizona New Hire Reporting Center
P.O. Box 142901
Austin, Texas 78714

For more information, you can refer to the Reporting Fundamentals page on the Arizona New Hire Reporting Center website, or contact the center at (888) 282 2064.