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Hibou Odoo Suite: Washington State Payroll


Purpose

The purpose of this documentation is to outline the use case and processes associated with Hibou's Washington State Payroll module for Odoo. The Washington State payroll module includes contribution registers and calculations for Washington Labor and Industries and the Washington Employment Security Department.

Getting Started

First thing's first, we want to install the module! Navigate to the Apps application and search 'USA - Washington - Payroll'. When ready, hit Install.

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  Good to Know!

The Washington State Payroll module requires requires Hibou's US Payroll module and Odoo's Payroll application. However, if you do not already have these installed, Odoo will install them for you during this module's installation!

Processes

To get started, navigate to the Employees application.

Odoo - Sample 1 for three columns


Configuring an Employee Contract

Once there, select CONTRACTS.

This will bring you to a kanban view of all employee contracts. Select an existing contract or make a new one by clicking CREATE.

In the Salary Structure field select "USA Washington Employee" from the dropdown menu.

Ensure you have a Wage set for the employee.

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After selecting USA Employee for the contracts Salary Structure, click on the US State Filing tab.

Here you will find a dropdown for LNI. Select Create and Edit... from the dropdown menu to create a new one.

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A modal with appear with a form for creating a new LNI with the following fields:

  • Name: The name of risk class, the risk class code, or both!

  • Employee Payroll Deduction Rate: The employee's payroll deduction rate from the Washington Department of Labor and Industries.

  • Rate (per hour worked): The company rate per hour worked from the Washington Department of Labor and Industries.

When finished, hit the modal's Save button. 

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When finished, hit Save on the contract.

Important!

Ensure that the status of the contract is Running. A contract that is not Running cannot be used during payroll. To change this, simply click 'Running' in the status bar on the contract. 

New Payslip Computations and Categories

When running payroll, after hitting COMPUTE SHEET you will see the various new Washington State taxes in the Salary Computation tab.

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Technical

This module includes contribution registers and partners for Washington Labor and Industries and the Washington Employment Security Department. Additionally, it includes a company level State Unemployment Rate as well as a contract level Washington LNI Withholding.