Hibou Odoo Suite: Virginia State Payroll
The purpose of this documentation is to outline the use case and processes associated with Hibou's Virginia State Payroll module for Odoo. The Virginia State Payroll module includes contribution registers and calculations for the Virginia Department of Taxation.
First thing's first, we need to install the module! Navigate to the Apps application, remove the Apps filter from the search bar, and then search for 'USA - Virginia - Payroll'. When ready, hit Install.
Good to Know!
The Virginia State Payroll module requires requires Hibou's USA Payroll module and Odoo's Payroll application. However, if you do not already have these installed, Odoo will install them for you during this module's installation!
To get started, navigate to the Employees application.
Configuring an Employee Contact
After selecting USA Virginia Employee for the Salary Structure, click on the US State Filing tab.
Here is where you will enter data for the fields found on the employee's completed Virginia VA-4 form. You may also have a completed VA-4P form, which is specifically for recipients of pension and annuity payments.
VA-4 Exemptions: Total of exemptions from line 8 of the completed VA-4 document.
VA-4P Exemptions: Total of exemptions from line 8 of the completed VA-4P document (only for recipients of pension and annuity payments).
It is also important to enter W4 information in the US Federal Filing tab section, which is provided by Hibou's USA Payroll module.
Ensure that the status of the contract is Running. A contract that is not Running cannot be used during payroll. To change this, simply click 'Running' in the status bar on the contract.
This module includes contribution registers and partners for:
Virginia Department of Taxation - Unemployement
Virginia Department of Taxation - Income Tax Withholding
Additionally, it adds contract level Virginia Exemptions along with a company level Virginia Unemployment Rate.