Hibou Odoo Suite: Virginia State Payroll

The purpose of this documentation is to outline the use case and processes associated with Hibou's Virginia State Payroll module for Odoo. The Virginia State Payroll module includes contribution registers and calculations for the Virginia Department of Taxation.

First thing's first, we need to install the module! Navigate to the Apps application, remove the Apps filter from the search bar, and then search for 'USA - Virginia - Payroll'. When ready, hit Install.

To get started, navigate to the Employees application.

Once there, select CONTRACTS.

This will bring you to a kanban view of all employee contracts. Select an existing contract or make a new one by clicking CREATE.

In the Salary Structure field select "USA Viriginia Employee" from the dropdown menu.

Ensure you have a Wage set for the employee.

After selecting USA Virginia Employee for the Salary Structure, click on the US State Filing tab.

Here is where you will enter data for the fields found on the employee's completed Virginia VA-4 form. You may also have a completed VA-4P form, which is specifically for recipients of pension and annuity payments.

• VA-4 Exemptions: Total of exemptions from line 8 of the completed VA-4 document.

• VA-4P Exemptions: Total of exemptions from line 8 of the completed VA-4P document (only for recipients of pension and annuity payments).

It is also important to enter W4 information in the US Federal Filing tab section, which is provided by Hibou's USA Payroll module.

When finished, hit SAVE.

When running payroll, after hitting COMPUTE SHEET you will see the various new Virginia State taxes in the Salary Computation tab.

This module includes contribution registers and partners for:

• Virginia Department of Taxation - Unemployement

• Virginia Department of Taxation - Income Tax Withholding

Additionally, it adds contract level Virginia Exemptions along with a company level Virginia Unemployment Rate.