Scheduling: Time Off / Leaves: Time Off Requests

Purpose

The purpose of this documentation is to show you how Time Off Requests are created and managed in the Time Off application of Odoo 14 .

Process

To get started, navigate to the Time Off app.


Requesting Time Off

Your initial view upon opening the app is My Time Off > Dashboard. At the top of this page, you'll see all the allocations available to you.


Good to Know!

If a company uses a "No Limit" Allocation Request Type, the allocation will appear as 0 Days.

From this page, click NEW TIME OFF. This opens the Time Off Requests form in a modal window.

Time Off Type: Select the type of leave you're requesting from the drop-down. Allocation options will show the available hours in the drop-down, as well.

  • Dates

    • From / To: If you're taking full days off, enter the start and end date of the leave request. Otherwise, enter only the start date and select one of the following options:

                                        

    • Half Day: If you take time off in half days in your time off type, this will let you select either Morning or Afternoon.

                    

    • Custom Hours: If you take time off in hours in your time off type, this will allow you to select Custome Hours to request specific hours off within the timeframe.

                    

  • Description: Optionally, enter the description or reason for leave.

When you're done, click SAVE.


This will then be added to your  Calendar view. To edit this entry, click on the time off request and click Edit.


Time Off Requests Status

The Time Off Request will be added to your calendar, and you can view the status of the request by going to My Time Off > my time Off Requests. The user will be able to see the approve, validate and refuse buttons. However, without proper permissions, they will not be able to use it.


 Status options are:

  • To Submit: This indicates a draft request that still needs to be submitted. It could also mean the manager set it back to draft to request changes. The line will be shown in blue.

  • To Approve: This indicates that the request still waiting to be approved.

  • Second Approval: This indicates that the request has gone through the first approval.

  • Approved: This indicates the leave request has been approved. The line will be shown in black.

  • Refused: This indicates the leave request has been denied. The line will be shown in red.

Managing Time Off Requests

Go to MANAGERS > time off. By default, this will list out only the employees whose time-off requests you manage. You can view all time-off requests by removing the   PEOPLE I MANAGE filter.


From this listings page, you can click the corresponding icon to quickly  Approve,  Validate or  Refuse the time-off off request.


To view the full request, click into the record from the list.


On this page, you can APPROVE or REFUSE the time-off request. For this example, we'll approve the request.


Good to Know!

Second Approval

If this Time Off Type requires a second approval, the request move to the SECOND APPROVAL phase. The employee in charge of the final approval will then click VALIDATE.


Once approved, there will be a summary for the employee's time off for the year, as well as the approved Time Off Requests for others in the same department and same month.